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Conduct research for the markets to identify good service providers and vendors.
Responsible for maintaining a record of all outstanding bookings, purchases for workshops, events and other activities.
Responsible for obtaining quotations for events and activities.
Conduct analysis of offers, prepare necessary document and purchase requests, and follow-up on approvals.
Responsible for obtaining offers and doing online airline tickets bookings for all RFC events, workshops, guests and employees.
Responsible for hotels bookings inside and outside Jordan. Liaise with hotels for
offers and conduct inspection visits for every event/workshop at RFC.
Responsible for booking car rentals, transportation, restaurants, service providers, catering, equipment and technicians for
events and activities.
Responsible for monitoring staff attendance,
including daily monitoring sending out emails and disciplinary letters as per effective by-laws.
Supervise all offices and supplies purchasing, and ensure supplies are available for office use and activities.
Negotiate with suppliers for better offers and conduct market research on best suppliers.
Manage list of suppliers and update it regularly.Supervise and liaise for all purchasing and bookings for events and other activities as required.
Communicate with concerned departments
on all issues relevant to these bookings.
Responsible for supervising offices and assets
inventory.
Maintain records both electronically and in files.
Supervise any inventory process and ensure all records are updated.Liaise with concerned departments for their events and activities to ensure timely booking of venues and supplies requirements.
Book suitable venues or locations whether in-house or external.Supervise and coordinate for staffing requirements for the events and conduct staff briefings on the events.
Responsible for supervising custodians and assigning different tasks and activities to custodians and monitoring their daily
schedules and events schedules.
Conduct inspections on offices and facilities of RFC to ensure guidelines of cleanness and organization are followed.
Suggest new policies and procedures to
be followed and resort to disciplinary measures in case of any breach of office policies.
Prepare guests packages, documents, and gifts when required.
Coordinate for distribution of invitations, documents, publications and supervisor distribution and ensure timely delivery.
Manage all correspondence relevant to events and other logistics required.
Supervised policies and procedures at Cultural Space at RFC. Hire support team for Cultural Space when required, ensure polices are followed. Supervise purchasing system and inventory at Cultural Space. Follow-up on management requirements in regards to the Cultural space ensuring all polices and instructions are followed.
Supervise events taking place at RFC and Cultural Space when required. Contact and coordinate with external entities for events at RFC and Cultural Space when required.
Job Details
| Date Posted: | 2016-10-18 |
| Job Location: | Amman, Jordan |
| Job Role: | Administration |
| Company Industry: | Arts/Entertainment/and Media |
Preferred Candidate
| Career Level: | Mid Career |
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