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Primary Purpose of the Job:
Provide personal administrative support to the Chairman or his designate. Duties include general clerical, receptionist and office-based work and projecting a professional company image through in-person and phone interaction.
Principal Accountabilities:
· Assist the Chairman with a variety of tasks.
· Responsible of some of the Chairman's responsibilities and work more closely with management.
· Meet and greet Chairman’s visitors at all levels of seniority.
· Handle daily normal secretarial tasks such as: Answering and screening telephone calls, enquiries and requests, and handling them as appropriate.
· Set up accommodation and entertainment arrangements for Company visitors.
· Prepare and maintain Chairman’s expense report.
· Organize and maintain Chairman’s diaries and make appointments.
· Perform general clerical duties to include but not limited to: Photocopying, mailing, faxing, filing and dealing with correspondence and writing letters.
· Create, transcribe, take dictations, minutes and distribute them.
· Produce documents, briefing papers, reports and presentations.
· Carry out background research and present findings into subjects the Chairman is dealing with.
· Organize and attend meetings, ensuring the Chairman is well-prepared for meetings.
· Take meeting minutes, type, organize and circulate to meeting attendees.
· Sign for Chairman’s mail packages.
· Devise and maintain office systems to deal efficiently with paper flow.
· Maintain hard copy and electronic filing systems.
· Organize travel and accommodation arrangements for the Chairman.
· Carry out specific projects and research as assigned by the Chairman.
· Carry out other reasonable duties as assigned.
· Travel to several countries, including Iraq for extended and short periods according to work.
Job Details
| Posted Date: | 2021-07-13 |
| Job Location: | Amman, Jordan |
| Job Role: | Support Services |
| Company Industry: | Internet/E-commerce |
Preferred Candidate
| Career Level: | Mid Career |
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Jobs in Jordan - career in Jordan - vacancies in Jordan-Executive Assistant - Amwaj-Jobs in Jordan - career in Jordan -