Jobs in Jordan - career in Jordan - vacancies in Jordan-FINANCE OFFICER- NATIONAL POSITION - DKH-Jobs in Jordan - career in Jordan - vacancies in Jordan
BACKGROUND
Diakonie Katastrophenhilfe, a Germany based humanitarian agency, provides funds for emergency aid worldwide since over 60 years. It supports people who have fallen victim of natural disasters, war and displacement and who are not able to cope on their own with the emergency situation they find themselves in.
DKH’s Regional Office West and Central Asia (DKH RO Asia), - located in Amman, Jordan - engages in Emergency Relief, Rehabilitation and Disaster Risk Reduction projects in the region. It is DKH’s approach to implement projects through local partners around the world.
Currently, under the umbrella of the Regional Office, Disaster Risk Reduction and Disaster Risk Management focused projects are implemented in Afghanistan, Pakistan, and OPT/Gaza, while Emergency Relief programs responding to the Syria crisis are running in Turkey, Iraq, Lebanon, Jordan and Syria. The Regional Office is also responsible for coordinating response programs in case of acute emergencies in South and Southeast Asia.
DKH’s Lebanon/Iraq Program’ Program is now recruiting a Finance Officer to support partners.
JOB DESCRIPTION - RESPONSIBILITIES
Work Location: Amman, Jordan
Starting date: February 2021
Working under the supervision of the Finance Coordinator, and in coordination with the corresponding Lebanon/Iraq Country Program Coordinator , the Finance Officer is to support the ‘ Lebanon/Iraq Program’ with the following tasks:
Project Financial Planning & Setup
- Review project budgets drafted by local partners, and ensure that all project budgets are coherent with the log frame and work plan
- Participate in budget revision, support and advice on any finance-related issues of partners when required
- Coordinate and develop timelines with partners for timely Financial reporting submissions, Fund Requests and Audits
- Provide clear introduction and explanations to partners at the beginning of the project, especially during ‘Kick of Workshops’ (KOW) (i.e. provide DKH financial report format, monthly forecasts, fund request, finance-related HR, etc.)
Transfer project funds
- Follow up closely on installment dates, fund requests, and on spending deadlines
- Ensure partners timely meet the preconditions for a fund request, ensure adequate reporting
- Check the fund request submitted by the partner and ensure accuracy and correction of cash projection report and project balances
Project Financial Reviews
- Receive and control financial reports (monthly, quarterly, and final reports) sent from partners
- High quality review of partner’s reporting (both narrative and financial). In coordination with the corresponding Program Officer/Head of Program, directly liaise with partners to discuss improvements / recommendations to the reports
- Monthly financial analysis of financial reports sent from partners (financial performance, variances with budget, format, cash in hands, remaining funds...)
- Check accuracy and completeness of the final financial report and ensure full compliance with donor requirements
- Follow on a regular basis that corrective actions have been implemented by partners
- Support gathering and maintaining financial project documentation
- Provide financial guidance to DKH team before field visits
- Facilitate communication between local partners and DKH HQ on Finance issues (reports, deviation, financial risks, fund requests...)
Procurement
- During implantation of project, before procurement starts, clearly communicate with partner what is expected on procurement by DKH
- Engage with partner in procurement activities as much as possible
- Do extensive review of project procurement documentation submitted by partners, and send feedback to program team and partners
Audits
- Develop schedules and supervise the completion of external audits
- Assist partners in the selection of the audit company
- Check and Review partners’ draft audit reports and cross check it with final financial report
- Check and review partners’ Audit management letter, follow up the findings and recommendations listed by the auditor.
- Discuss with partners the deficiencies identified during the assessments in the audit reports.
- Send one final original copy of the project audit report and management letter to HQ, one original copy to the partner, and ensure there is one copy kept in the regional office
- Send one original copy of the partner’s institutional audit report to HQ.
Fraud & Corruption
- If necessary, plan, organize and carry out investigations of allegations of fraud or corruption, including preparation of investigation plans, gathering evidence from all available sources, analyzing control system weaknesses, identifying corrective measures and report drafting.
- Maintain organized, confidential, and thorough investigation files
- Discuss findings and recommendations with senior management, and other staff as required
Capacity Building and Internal Control
- Evaluate finance capacities and effectiveness of the internal control mechanisms (organizational set up, processes, documentation, IT system) – on site or distance assessment
- Conduct Capacity Building measures to partners finance staff
Develop and conduct orientation trainings on DKH or back donors’ financial requirements and compliance for all partner organizations
Job Details
| Posted Date: | 2021-12-20 |
| Job Location: | Amman, Jordan |
| Job Role: | Accounting and Auditing |
| Company Industry: | Non-profit Organization |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Jordan |
| Degree: | Bachelor's degree |
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Jobs in Jordan - career in Jordan - vacancies in Jordan-FINANCE OFFICER- NATIONAL POSITION - DKH-Jobs in Jordan - career in Jordan