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Job Purpose
The Finance Assistant – CCA unit is a key member of the finance team at capital level
The Finance Assistant – CCA Unit is part of the Cash, Control and Accountancy sub-department with Finance Department in Capital. Under the direct supervision of the Finance Controller he/she is responsible of preparing payments and accountancy supports his/her manager in reviewing the contract documentation. He/she is a key participant in the sub unit archiving flows and audit follow up.
Objectives
- Prepares all payment documentation in line with ACTED internal procedures and donors regulations
- Support in contracts verification and liaison with the logistics and program teams
- Support as audit and archive focal point
Duties & Responsibilities
1. Payments:
- Make adequate check on the supporting documents and insure it is in line with ACTED threshold and procedures before processing the payment and preparing the payment voucher.
- Prepare the required documents to proceed with the payment through MTAs
- Insure receiving back the proof of payment and the MTA’s invoice to prepare the MTA’s commission fees payment voucher after adequate crosscheck against the agreed fees mentioned in the agreement
- Update the MTA’s payment tracker on a daily basis
2. Accounting:
- Record the entries of all processed payments in the associated bank books in respect to ACTED accountancy’s standards in order to be uploaded into the accounting software SAGA
- Maintain high accuracy of accounting codes and allocation
- Insure the monthly submission deadline is respected on a monthly basis
3. Archiving:
- Numbering the payment vouchers and add the date as per SAGA
- Make sure all vouchers have been stamped PAID
- Label the folder, and submit it to the Clerk for scanning and physical archiving in the storage
4. Audit:
- Validate the samples requested from the auditors across the accounting records before submission
- Proceed with the correction as requested
5. Other tasks assigned by the line manager:
- When requested, assist the controller in procurement’s review
- When requested, assist in the CFU preparation
- When requested, assist in the monthly cash request preparation
- When requested, assist in tenders witnessing
Key Performance Indicators
- Number of payment prepared on time
- Number of accountancies submitted on time free of errors
- % of ineligible costs based on payment documentation errors
- Number of samples free of errors provided to the auditors on the given deadline
- Completeness and timely vouchers’ numbering and folders’ labelling
Job Details
| Posted Date: | 2022-02-07 |
| Job Location: | Amman, Jordan |
| Company Industry: | Non-profit Organization; Financial Services; Accounting |
| Monthly Salary: | US $1,000 |
Preferred Candidate
| Career Level: | Entry Level |
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Jobs in Jordan - career in Jordan - vacancies in Jordan-Finance Assistant - ACTED-Jordanie Regional-Jobs in Jordan - career in Jordan