Jobs in Jordan - career in Jordan - vacancies in Jordan-Executive Assistant Governing Bodies of Syria Recovery Trust Fund - GOPA Middle East-Jobs in Jordan - career in Jordan - vacancies in Jordan
Background:
The Syria Recovery Trust Fund (SRTF) was established for the financing of reconstruction activities to rebuild the country and alleviate the suffering of the Syrian people as a result of the on-going conflict. The SRTF was created to provide the international community with a vehicle to offer financial support to the National Coalition for responding to the needs of the Syrian people.
The Management Unit (MU) was established to manage the Fund and its allocations to projects addressing reconstruction, recovery and stabilization to alleviate the suffering of the Syrian people.
Governing bodies of SRTF are:
- The Steering Board (SB), with frequent meetings two times a year.
- The Management Committee (MC), meeting every three months.
- The Director-General of SRTF (DG).
1. Key Responsibilities
Key responsibilities of the Executive Assistant (EA) include but are not limited to the following:
- The EA is a dedicated capacity, located in the office of the DG of the MU. The EA works under the direct supervision of the DG and is responding to the Chair of the SB and the Chair of the MC.
- The Secretariat constitutes an important interface between the SRTF governance entities (SB and MC), the MU and other direct stakeholders (e.g., donors not directly represented in the governance structure). Its prime area of responsibility is the management of information and support to the SRTF governance structure in fulfilling their duties.
- Under the supervision (for certain tasks also on behalf) of the DG and responding to the Chair of the SB and the Chair of the MC, the EA shall:
- Prepare and compile draft agenda and documentation for governing bodies’ meetings, and other relevant meetings and activities for coordination with the DG as well as the Chairs of the respective governing bodies; circulate agenda and documentation in due time before the respective meeting.
- Gather and circulate all Concept Notes, Project Proposals and any related documentation for MC and SB meetings.
- Organize or co-organize Governance meetings. Assist with communications, logistics and coordination prior, during and after the Governance meetings.
- Ensure that meeting minutes are taken, and draft is submitted to DG and Chairperson of the MC not later than one week after the respective meeting.
- Observe, document and follow up on decisions and action points emerging from the Governance meetings, and support the DG of the MU in reporting back to the respective Governance bodies. The EA will follow up with the COO on deadlines related to work/deliverables to the SB, MC and DG.
- Coordinate with the COO and Section Heads of the MU to collect their inputs for the quarterly and annual progress reports, compile the reports, check accuracy, completion and consistency of report and submit final draft to the DG for review and approval before circulation to the SRTF members.
- Coordinate within the MU to ensure that documentation, including Progress Reports, Financing Agreements, Supply and Service Agreements, Independent Monitoring Agent Reports, Audit Reports, manuals, and policies, etc, are circulated to the relevant Governing Body in a timely manner.
- Respond to requests from MC and SB Members; coordinate the MU responses to enquiries.
- Ensure that relevant documentation from Governance activities is deposited in the records.
- Maintain and update contact/ circulation lists of all relevant SRTF stakeholders. Make the contact list available to the MU, the governance bodies as well as all other SRTF members according to information policy and security guidelines of the SRTF.
- Otherwise, to support the Chairs of the SB and MC in performance of their SRTF functions and enable the coordination and the flow of information between the SRTF bodies.
- If necessary and upon request, carry out any other tasks as determined by the DG.
Job Details
| Posted Date: | 2022-04-19 |
| Job Location: | Amman, Jordan |
| Company Industry: | Non-profit Organization |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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Jobs in Jordan - career in Jordan - vacancies in Jordan-Executive Assistant Governing Bodies of Syria Recovery Trust Fund - GOPA Middle East-Jobs in Jordan - career in Jordan