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Processing of invoices:
- Examine invoices to confirm adherence with administration and financial manual
- Make sure that all the documentation required for each invoice are attached and based on the financial rules (Supporting documents, ROs, POs, ST…etc).
- Organizes the classification and filing of documents in proper order.
- Closing the PO in JDE and check that all the document mentioned in the closure are included in the file before send it to signed
- Copy the PO after signed the cover sheet and keep a hard copy in the filing system
- Create the PO registration list and collect the signed PO and send them to manila on monthly basis
- Arranges phone calls, meetings and seminars as required
- Create the product filing system and classify it regarding group and family in FSHQ table
- Performs necessary paperwork and assures follow up to administration and other departments
- Ensures that purchase files are maintained, auditable and in good order (RO/SR, RFQ, ST, PO, DF and Invoices)
- Follows up on the completion, correctness and signatures of documents
- Assists in the maintenance of the Archive files and ensures that required procedures are followed
- Operates fully with ICRC logistics standard computer system (JDE)
- Maintains supplier's database
- Registers the receiving date for invoices in invoice registration table
- Registers the tendering launch in tender reference table and keep a hard copy in tender box file
- Register the RO/SR’s received from supply chain department and distribute them to concerned purchaser
- Register the invoices that sent to finance for payment as a reference
- Follow up with the financial department of delay payment
- Assist the Head of Purchase of any other task
- Handle the Po archiving at the end of the year
Job Details
| Date Posted: | 2016-05-02 |
| Job Location: | Amman, Jordan |
| Job Role: | Purchasing/Procurement |
| Company Industry: | Community/Social Services/and Nonprofit |
| Monthly Salary: | US $1,500 |
Preferred Candidate
| Career Level: | Entry Level |
| Nationality: | Jordan |
| Degree: | Bachelor's degree |
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