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- Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed every day, by all cashiers/accountants on the mission.
- Organize currency exchange transactions when needed, according to the country exchange policy.
- Prepare transfers to the fields according to need, in a timely manner, and in accordance with cash security rules.
- Ensure close and proper follow-up of all cash advances, in capital and on the field (extra-accounting).
- Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the MSF purchasing and payment procedures for the mission.
- Ensure compliance with cash control procedures for each cash register : cashbook updated at every single transaction IN/OUT, daily cash count, weekly cash inventory including reconciliation with Unifield together with line manager, complete cash inventory performed and signed on last day of the month.
- Responsible for quality of receipts / vouchers throughout the mission : check every single voucher from capital + field, ensure that all vouchers are in accordance with MSF standards.
- Ensure proper filing and archiving in capital of all original monthly accounting for the whole mission according to MSF standard (by month / register / voucher number), including copies of monthly closing documents sent to HQ.
- Ensure rebilling of other sections when relevant.
- Prepare monthly budget follow-up (or called Budget Monthly Report), fill & update relevant comments before submitting to Finance coordinator (or HOM by default). If no Finance coordinator, ensure distribution, and share comments & analysis with all relevant coordinators and the finance controller at HQ.
- Perform regular field visits, write field visit reports:check the quality of accounting (electronic and paper).
- Perform required controls for quarterly “finance fundamentals”, ensure compliance by all relevant finance staff in capital + fields, and work continuously for improvement throughout the mission.
- Provide support to (answer questions, feedback) and maintain control (spot-checks, reminders, advice) over finance staff under supervision, for any cash, accounting, allocation, any fiance/Unifield issue.
- In collaboration with the Finance Coordinator, resolves any accounting software issues at field or coordination level.
- Regularly updates parameters (exchange rate, project codes etc.) upon request of Fin Coordinator or HQ.
- Checks that the field and coordination accounts are in conformity: Prepare a written feedback for each field in order to inform them of mistakes or point to correct.
- Help Finance coordinator (or HOM by default) prepare and check the draft initial and revised budgets for the mission.
- Raise attention to significant budget variances and overspendings, recommend corrective measures for savings / improvements / reduction of fraud and financial risks.
- Perform relevant technical training for finance staff in capital or on the field (in particular assistants, officers and cashiers) for skills improvement in the area of accounting.
- Perform regular performance evaluation of staff under direct supervision, identify relevant training needs & opportunities (together with finance coordinator).
- In collaboration with Financial Coordinator and Logistic coordinator checks MSF Logistics invoices/delivery forms/expatriate allocations in external account.
-Imports the monthly non local expenses in the accounting system.
-After the closing, the finance manager should send the file of the final writings to the field.
- Prepare transfers to the fields according to need, in a timely manner, and in accordance with cash security rules.
Job Details
| Date Posted: | 2016-07-31 |
| Job Location: | Amman, Jordan |
| Job Role: | Accounting/Banking/Finance |
| Company Industry: | Medical/Hospital |
Preferred Candidate
| Career Level: | Management |
| Degree: | Bachelor's degree |
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