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Based in Amman and under the supervision of the Programme Manager, the Programme Assistant will assist in coordinating a variety of projects, functions and/or program components of ACTED’s cross-border programs in Southern Syria. To this end, the Programme Assistant will work closely with Syrian partner organisations to ensure effective and transparent implementation of the program.
The Programme Assistant is responsible for:
• Collaborating with programme team in implementing and monitoring of the designated projects;
• Assist Program Manager in compiling data from a variety of sources (e.g. partner reports, work plans, etc.) for the purpose of developing regular plans and reports to the donors and/or for internal requirements;
• Maintain a wide variety of manual and electronic documents files and records (e.g. beneficiary lists, program guidelines, activity databases, etc.) for the purpose of providing up-to-date information and/or historical reference;
• Reporting regularly (as requested) to the Programme Manager;
• Represents ACTED in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, etc.
1. Programme Management
• Objective 1.1: Implementation of Programs
The Programme Assistant shall undertake regular coordination meetings with IP staff to ensure that:
• Activities are correctly completed across all target areas and that expected standards are met;
• Challenges to implementation are identified and addressed in a manner that takes into account beneficiary needs and expectations;
• Targeted indicators as stated in the Project Management Framework (PMF) and/or Log frame are met in a satisfactory and timely manner;
• Objective 1.2: Management of Implementing Partners
The Programme Assistant shall be responsible for the supervision and follow up of IP activities, and for ensuring that relevant IP Project staff are given training and complete all the necessary documentation in line with programme requirements.
• Objective 1.3: Coordination
The Programme Assistant shall liaise directly with the Programme Manager regarding work plans and distribution plans in order to facilitate coordination with the donors.
• Objective 1.4: Reporting
The Programme Assistant shall support the IP in the preparation of narrative reports to be submitted to ACTED for review and dissemination to the donor. He/she will be expected to provide reports covering activity implementation, achievement of objectives, successes / challenges, beneficiary feedback, etc.
To this end, the Programme Assistant is expected to liaise closely with the IP to ensure that the activities are conducted in a transparent and timely manner.
The Programme Assistant is expected to provide regular reports to the Programme Manager on the progress of the implementation of activities and on observations made during the mission and collaborate closely with the AME unit as part of monitoring and evaluation activities. In particular, this includes regularly communication and follow up with IPs on their activities.
2. General Functions
• Objective 2.1: Completion of Programme Filing for Completed Projects
The Programme Assistant shall work closely with IPs to ensure all relevant filing is properly organised, up-to-date and complete for all projects.
• Objective 2.2: Facilitation
The Programme Assistant is expected to facilitate trainings or programme coordination meetings with the local partners.
Job Details
| Date Posted: | 2016-08-25 |
| Job Location: | Amman, Jordan |
| Job Role: | Management |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Entry Level |
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