Jobs in Jordan - career in Jordan - vacancies in Jordan-Admin Assistant (Protocol) - G5-Jobs in Jordan - career in Jordan - vacancies in Jordan
This position is open for qualified Jordanian candidates. Female candidates in particular, are encouraged to apply.
Supervision: This incumbent will report to Administration Officer under the overall supervision of the Head of Support Services. The Protocol Unit provides all kind of official protocol services and advisories to all staff and entities in the WFP compound.
Accountabilities: Within the assigned unit and delegated authority, the Administration Assistant (Protocol) will be responsible for the following duties:
• Process paper works to submit the requests for Residencies and extensions to the Ministry of Foreign Affairs for all Int’l Staff and their dependents.
• Prepare and submit necessary visa process paper works to Ministry for official staff to enter Jordan on official visit;
• Prepare, submit and follow up all customs clearance procedures for WFP assets importing/entering into Jordan;
• Submit and follow up with the Customs on all customs clearance processes for personal effects of Int’l staff;
• Ensure the timely registration of newly arrived vehicles and their periodic extensions;
• Facilitate the registration process for the tax exempted cars owned by Int’l staff;
• Process paper works to submit the requests for Residencies for consultants and their dependents through Ministry of Foreign Affairs and Ministry of Interiors;
• Update regularly Protocol database to record and track all protocol related actions and report to the Supervisor on Red (most urgent) and Yellow (highly urgent) items;
• Ensure timely follow up and update on all kind of official Protocol services and advisories to the staff and the offices in WFP Compound in Amman;
• Facilitate the visa process with the Embassies for all official visits by staff outside Jordan;
• Ensure proper Archiving of protocol documents (both hard copies and soft copies);
• Any other tasks as and when applicable.
Job Details
| Date Posted: | 2016-09-12 |
| Job Location: | Amman, Jordan |
| Job Role: | Administration |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Mid Career |
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