Jobs in Jordan - career in Jordan - vacancies in Jordan-Project Development and Partnership Officer - ACTED-Jobs in Jordan - career in Jordan - vacancies in Jordan
The Project Development and Partnership Officer (PD & Partnership Officer) contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors. The PD & Partnership Officer facilitates internal communication and coordination with relevant departments, and contributes to ACTED external communication strategy. Moreover, the PD & Partnership Officer is responsible for fostering fruitful partnership with local actors, in line with ACTED’s strategy in country, including partners for project implementation as well as government ministries for project approvals.
Objectives
1.Contribute to the funding of ACTED’s programming strategy;
2.Ensure good donor relations through proper, qualitative and timely grant management;
3.Raise ACTED’s profile and credibility with external stakeholders by communicating a positive image of ACTED’s activities and engagements in the country.
4.Lead partnership engagement and liaison, including with implementing partners and government stakeholders
Duties and Responsibilities
1.Fundraising
1.1 Context Analysis
a) Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;
b) Regularly conduct stakeholder analysis, in particular who does what and where (3W)
1.3 Fundraising and proposal development
a) Identify funding opportunities;
b) Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals;
c) Liaise with AMEU to contribute to the TORs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators);
d) Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements for the host community portfolio, with the support of the PDM, and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
e) Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
f) Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
g) Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.
1.5. Contracting
a) Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
b) Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.
2.Grant Management
2.1. Contract follow-up
a) Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;
b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.
2.2. Reporting
c) Organize and take minutes of kick-off and close out meetings for each project
d) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
e) Maintain active relationships with donors for report submissions;
f) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
g) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
h) Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;
2.3. Partner Follow-up
a) Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance;
b) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
3.Management and Internal Coordination
3.1. Internal Coordination and Communication
a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
b) Ensure these meeting minutes are sent monthly to HQ;
c) Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.
3.2. Filing
a) File properly contractual project documents both in hard and soft copies;
4. External Communication
1.1 Contribute to ACTED external communication strategy by translating news articles and social media posts and liaising with national media if required;
5. Partnership and Liaison
5.1 Government Liaison:
a) Apply for project approvals: collect information from program teams and finance. Prepare all needed documents. Applications are either done through JORISS app or in paper via MoSD;
b) In collaboration with program teams and finance prepare reports for line ministries and MoPIC;
c) Communication with governmental entities – drafting letters, visiting and coordinating with line ministries either for project approval or any other relevant permission needed for the project;
d) Prepare needed letters for donors such as GIZ & UNICEF who apply for project approvals on behalf of ACTED;
e) Arrange meetings with government officials for ACTED coordination and relevant staff members; attend if requested.
5.2 Partnership and external relations
a) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia;
b) In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings
c) Identify new potential implementing partners for ACTED in Jordan, engage them into project development and ensure the signature of agreements with partners; support the due diligence process for new partners;
d) Draft and regularly update a partnership database of potential (private, public, non-governmental) implementing partners for ACTED in Jordan, in line with the country strategies;
Job Details
| Posted Date: | 2021-08-11 |
| Job Location: | Amman, Jordan |
| Job Role: | Research and Development |
| Company Industry: | Non-profit Organization |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Jordan |
| Degree: | Bachelor's degree |
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