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Duties
Project Planning
• Develop overall project implementation strategy, systems, approaches, tools, and materials
• Organize project kick-off and close-out meetings
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
Project Implementation
General
• Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project implementation
• Organize regular project coordination meetings with the project team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
• Ensure that the project is implemented in accordance with relevant technical guidelines and standards
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regularly update the work plan, output tracker and other documents relevant for effective project management
Technical
• Conduct infrastructure technical and financial feasibility studies
• Prepare the bill of quantities and list detailed specifications of the services and supplies to be procured
• Draft terms of references for the calls for proposals
• Provide technical oversight of the works on a weekly basis and submit weekly progress reports to the facilitator of the dialogue and participation tables
• Support the development of DT and WG work plans,
• Support on the analysis of existing documentation, the results of assessments, the results of Focus Group Discussions, etc.
• With Dialogue Table Facilitators, co-develop an informed agenda for DT and WGs which includes key deliverables for each meeting;
• Support with the design of DT and WG facilitation materials as needed, including presentations, handouts, and exercises;
• Ensure the DT and WGs are implemented in a way that meets or exceeds standards set by DRC and ACTED;
• Oversee ata collection, monitoring, and evaluation efforts during the DT and WGs;
• Support continual improvement of WG and DTs
Administration and Operational Management of Project Implementation
Finance
• Review monthly financial reports and provide accurate budgetary forecasts supported by bill of quantity
• Forecast monthly cash requirements of the project and submit to finance
Logistics
• Contribute to the development of procurement plans
• Send accurate and precise order forms in a timely manner
• Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
• Confirm quality of material selection if and when applicable
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies
Administration/HR
• Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc.)
• Ensure that project staff understand and are able to perform their roles and responsibilities
• Follow-up the work plans and day-to-day activities of the project staff
• Manage the project staff in cooperation with the programme manager and area coordination
• Ensure a positive working environment and good team dynamics
• Undertake regular appraisals of staff and follow career management
• Manage interpersonal conflicts
• Ensure capacity building among staff
Transparency
• Ensure project records and documents (beneficiary lists, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to standard procedures
• Ensure staff awareness of, and respect for, the organisation’s code of conduct procedures
Security
• Ensure that each member of the project team is aware of security issues, policies, SOPs, and that they follow them accordingly
• In cooperation with the base Security Officer, monitor the local security situation and inform the Area Coordinator and Country or Area Security Officer of developments through regular written reports;
• Contribute to the updating of the security guidelines in the project area of intervention.
External Relations
• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
• Cultivate good relations with key actors - local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure activities build upon - rather than replicate - the work of others
Quality Control
• Assess the activities undertaken and ensure efficient use of resources;
• Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
• Ensure lessons learned are documented, shared and reflected in project planning and decision making
Reporting
• Provide regular and timely updates on progress and challenges
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
Job Details
| Date Posted: | 2016-04-25 |
| Job Location: | Mafraq, Jordan |
| Job Role: | Other |
| Company Industry: | Other |
Preferred Candidate
| Career Level: | Mid Career |
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