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- Centralize order requests, internal requests, stock requests or quotation requests from South Syria project and process them in Logistic tool (i.e UNIFIELD).
- Check and assure that the requests have all necessary information for processing.
- Process orders using the appropriate supply document, such as Internal Request, Order Request, Quotation Request, Purchase Order/ List, Packing List, Freight Manifest etc.
- Assure that all documents (PO, PL, and SR) are signed correctly and on time.
- Distribute the documents (PO, PL, SR, QR and FM) according to needs.
- Monitor progress of orders along the supply chain.
- Communicate the expected delivery dates to the projects.
- Consult the purchaser regarding the update of suppliers’ data (addresses, prices, preferred items/ logistical items).
- Follow-up with purchaser regarding any difficulties with orders, expected delivery times of local orders and communicate with client/ project.
- Compare prices and opts for the best price quality offer (logistical).
- Communicate with local suppliers for status of purchase orders, claims and/ or complaints (logistical items only).
- Advise on availability of requested products (logistical) on the local market in terms of quantity, quality and time constraint.
- Liaise with the Medical procurement officer in following up on the status of medical orders, communicate any difficulties to the field/ supply log.
- Physically receives incoming orders together with the storekeeper, creates reception document in the logistic tool as well as ensuring that stock cards are correctly completed, paper reception is completed.
- Ensure (check) quantity and quality of goods received (packaging condition, check against the order sent) are correct in accordance with specification ordered. For special medical item liaise with the medical purchaser for quality approval.
- Prepare and distribute to the relevant departments a monthly stock review.
- Communicate with projects to set the priority of projects cargos.
- In collaboration with the storekeeper, organize cargo to the projects.
- Ensure efficient supply administration, and implementation of standard tools such as Log-admin kit or UNIFIELD.
- Ensure formal validation and follow-up of invoices, and their correct registration in accountancy.
- Responsible for filing documents, correspondence and other papers relating to supply in the mission, as well as the archives.
- Ensure reception is completed against the original PO and OR and all related documents are filed.
- Immediately inform the direct supervisor or the relevant security responsible of any information that may impact the security of MSF staff and/or properties.
- Inform the direct supervisor on any relevant matter and arising problems.
- Take part in the preparation of activity reports.
- Contribute to the monthly supply reporting in the Logistics Reporting System (LRS).
Job Details
| Date Posted: | 2016-04-27 |
| Job Location: | Amman, Jordan |
| Job Role: | Healthcare/Medical |
| Company Industry: | Medical/Hospital |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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