Jobs in Jordan - career in Jordan - vacancies in Jordan-Admin Assistant / Receptionist-Jobs in Jordan - career in Jordan - vacancies in Jordan
A. Office Management:
1. Receiving Visitors:
a. Welcome guests/visitors (donors, NGOs, ACTED staff, journalists, suppliers etc.)
b. Communicate with departments prior to sending visitor to them
c. Handle phone system calls, fax machine and printing machine.
2. Copier, Phone & Fax:
a. Receiving and Answering Phone calls/Making phone calls and forwarding calls
b. Manage the internal phone system
c. Ensure that the phone system is always working and incase of problem call phone technician
d. Receive and Communicate all faxes, with Administrator
e. Send faxes as request
f. Look after the copier and ensure it’s running well and if needed call the company for maintenance or change the cartridge if needed.
3. Directories / Contact list Update & Follow up:
a. Update regularly ACTED World Directory, emailing list & contacts list.
b. Update regularly ACTED Amman Directory and circulate to all departments.
c. Update regularly the External Directory ( donors, embassies,NGOs, authorities, suppliers).
d. Ensure that the stuff know how to use them.
4. Stationeries:
a. Maintain stationary Stock, ensure evening reception is preparing inventory regularly.
b. Distribute stationeries to departments.
c. Provide stationary pack for newly arrived staff.
d. Prepare request / Purchase of stationeries whenever needed .
B: Support other Departments:
1. Print/Scan and photocopy support for other departments
2. Assist Admin/HR on daily routine tasks (filing, computerizing & cross checking of data) and other assigned tasks / duties y the HR officer.
3. Supervise and monitor National staff daily attendance sheet and report to area Admin/HR officer.
4. Format the letters, manage their reference number.
5. Set appointments and meetings, and book the meeting rooms.
6. Prepare order forms.
C: Mail IN & OUT:
1. Receive mail and Pouches and Keep the record and hand it to the recipient department.(update Packing list File in Admin)
2. When Mail needs to be sent, call DHL or other couriers as required and Prepare Packing list. Keep the record in Packing List Follow up in Admin.
3. Responsible for mail boxes, dispatch incoming/outgoing mails
4. Receive, register and dispatch official letters (IN/OUT);
5. Translate Letters Arabic-English-Arabic as requested by Coordination/Administration.
6. Keep register for ACTED north Jordan for references.
D: Support to Coordination Unit:
1. Filing as requested
2. Print and scan of documents
3. Prepare Notes/Agenda/Planning schedules
4. Arrangement of meetings (Meeting room/ensuring participants are on time/providing stationeries for the meeting if needed…).
Job Details
| Date Posted: | 2016-05-05 |
| Job Location: | Amman, Jordan |
| Job Role: | Administration |
| Company Industry: | Other |
| Monthly Salary: | US $1,000 |
Preferred Candidate
| Career Level: | Mid Career |
Apply Now - Jobs in Jordan - Administration Jobs in Jordan - Search All Jobs
