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Finance
• Oversees all accounting, financial management and internal financial controls for SES II project;
• Manages accounting functions and financial system while maintaining full and accurate accounting records for SES II project;
• Responsible for preparing financial statements and maintaining cash controls;
• Prepares and review financial budgets, proposals and projections;
• Provides COP, program and operations teams with the financial data and information;
• Ensures that financial practices are in line with all IRD and donor regulations;
• Ensures that accurate and timely financial information is provided to the Management Team;
• Coordinates with the Director of Finance and Administration to manage accounting functions and financial system while maintaining full and accurate accounting records for SES II program;
• Monitors cash flow within the e-banking system;
• Establishes, maintains and reconciles the general ledger;
• Monitors and interprets cash flows and provides analysis for the required changes;
• Monitors cash and maintain the cash controls for SES II bank accounts and petty cash;
• Reconciles bank statements with the GL;
• Maintains records, bank files, SES II field reports and financial documents;
• Prepares monthly financial statements for SES II Project;
• Coordinates payment of invoices with the field finance officers;
• Ensures all checks for all SES II accounts due are issued;
• Ensures all POs and subgrant / subcontract for SES II project are properly entered and maintained in CostPoint;
• Ensures all transactions are properly recorded and entered into the Cost Point System.
• Ensures financial files and records are properly maintained;
• Reviews cash flow position of grants and sub-contracts, and checks accuracy of calculations;
• Ensures that all financial transactions for SES II project meet all accounting and audit guidelines and procedures;
• Supervises financial staff to ensure achievement of program results and conformance with USAID regulations;
• Reviews and approves SES II fund request;
• Reviews and approves all vouchers prepared by the finance officer (disbursement, receipt and general journal vouchers) and ensures that expenses are reasonable, allowable and allocable to the project;
• Reviews tendering and procurement activities for SES II project ensuring strict compliance with IRD and donor regulations;
• Reviews and submits weekly / monthly financial reports to the HQ Finance office as per Field Office Month-End Checklist;
• Reviews petty cash replenishment requests prepared by the finance officers and ensures compliance with IRD policies and procedures regarding petty cash;
• In consultation with COP, program staff and DFA, prepares and reviews budget realignments and projections;
• Coordinates and leads the annual audit process, liaise with external auditors for conducting yearly audit process and issuing audited financial statements for SES II project;
• Supervises and provides leadership, mentoring and training to the field office finance officers;
HR & Administration
• Guides and oversee office administration staff, analyze needs and provide management support;
• Responsible for preparing the payroll;
• Manages administrative functions while ensuring efficient and consistent operations;
• Manages human resources and administration, supporting professional development, compensation and benefits, and overseeing staff performance evaluations;
• Ensures that recruiting processes are consistent and efficient;
• Monitors employee time keeping and payroll payment procedures and ensures compliance with IRD and donor’s regulations;
• Administer payroll for field office staff and ensures all allowances and the deduction of appropriate taxes and social security are properly calculated and reported to the Tax authorities;
• Other duties as assigned
Job Details
| Date Posted: | 2016-07-14 |
| Job Location: | Jordan |
| Job Role: | Administration |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Management |
| Degree: | Bachelor's degree |
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