Jobs in Jordan - career in Jordan - vacancies in Jordan-Sub-Awards & Partnership Senior Manager - IRC International Rescue committee-Jobs in Jordan - career in Jordan - vacancies in Jordan
Job Overview/Summary:
The Partnerships and Sub-Awards Senior Manager is a key position supporting the Jordan & Cross Border Programs. With the overall objective of achieving high quality and compliant programming, the main goal of this position is to ensure effective sub-grants management and due diligence with sub-award partners and build strong, sustainable partners. The Partnerships and Sub-Awards Senior Manager will coordinate the daily management of the sub-award lifecycle and invest in their sustainable growth and capacity.
Major Responsibilities:
Pre-award phase:
• Lead the mapping process for selecting the partners, work closely with the program units to identify the selection criteria and make sure the selection is transparent and well documented.
• Verifying the partner/CBO and the senior management against ATF&AML, US&EU black list (against terrorist financing and money laundering)
• Manage and handle the administration of a pre-award due diligence process with respect to all new sub-awards, including coordinating with other units their participation in the appropriate vetting process for all potential partners. Identify specific risk factors associated with the award, and the identification and implementation of appropriate measures to manage those risks, working with other departments as appropriate.
• Developing the capacity building/development plan for the partners based on the pre-award assessment result, ensure capacity building/development plan is tailored, targeted and responsive to their organizational needs and priorities.
• Work with the Sub-Award and Partnership Coordinator and the Award Management Unit in headquarters to ensure that the appropriate funding mechanism is identified for each sub-award, and that appropriate special conditions are incorporated in each award.
• Liaise with IRC units to collect inputs on partners’ project proposals and work collaboratively with partners to finalize project descriptions, budgets, work plans and monitoring and evaluation plans.
• Develop partner monitoring plans, assist financial monitoring of partners.
• Draft sub-award agreements and follow IRC internal review process of all sub-award documentation and coordinate with headquarters for final approval. Obtain approval of Country Director for finalization of the award.
Develop agenda and materials for grant opening meetings, in coordination with support functions and program, to ensure projects start with clear expectations of both parties. Brief sub-award partners on sub-grant agreements, as well as IRC’s and prime donors’ rules and regulations, in coordination with the Senior Sub-Grants & Partnership Finance Manager and Compliance Manager.
Sub-Awards Management
• Set up the partner budget, spending plan, milestones, general informationetc. on the system and ensure regular monitoring and tracking.
• Follow global sub-award and partnership management system for IRC Jordan that sets out efficient and responsive processes, delineates clear roles and responsibilities, and articulates IRC’s strategic approach to partnerships.
• Serve as a pivot- and communication-point for coordination of the daily inputs of program, operations and finance support to the sub-awardees.
• Conduct monitoring visits and coordinate support for partners to address any concerns or issues that may arise. Ensure response and support plans are implemented.
• Ensure quality sub-award management, including sub-award start-up, sub-award implementation monitoring and management, and appropriate sub-award close-out.
• Taking the lead in organizing and conducting sub-award review meetings with sub-award partners in Jordan, ensuring inputs from program, finance and compliance staff are received and included, meeting minutes taken, filed, and disseminated to Program Coordinator and sub-awardees. Follow up on the implementation of action points agreed upon during these meetings.
• Ensure that all sub-award partners program deliverables are received, tracked, filed and in compliance with donor objectives and requirements, coordinating with Sector teams and other units within the IRC. Ensure that partners’ contractual reports are reviewed and internal feedback and questions are compiled and sent to partners in a timely manner.
• Track the implementation of the projects, the achievement of project indicators, expenditure, budget projections and other relevant information, notifying the Partnership and Sub-awards Coordinator, compliance and finance staff of any issues, and providing timely feedback to sub-award partners.
• Monitor relevant sub-awardee work plans, procurement plans, against financial reports and budget projections, notifying the Program Coordinator, compliance and finance staff of any issues, and providing timely feedback to sub-awardees.
• Chair case management meetings for sub-awards, coordinating the timing carefully to have efficient meetings that address specific issues as they arise and escalate issues up to the Coordinator and the Sub-Award Working Group, Senior Management Team or the Ethics and Compliance Unit, as required.
• Review and update the reporting tools and the documentation requirements according to sub-award agreements and ensure compliance of donor reporting accordingly.
• Maintain the sub-award partners files electronically, including filing all appropriate communication and maintain the Sub-Award Tracker capturing all requirements throughout the sub-award life cycle, including scheduled payments, partner deliverables (including both programmatic and financial reports), and special requirements identified in pre-award assessment and sub-award.
• In close collaboration with the Partnerships and Sub-awards Coordinator, the Sector Coordinators and the Grants Coordinator, coordinate inputs and review of sub-award spending plans and progress towards projects’ objectives for monthly grants review meetings to ensure that IRC’s commitments to donors are met.
• Organize sub-award implementation meetings & quarterly partnership meetings with sub-awardees, ensuring inputs from program, finance and compliance staff are received and included, meeting minutes taken, filed, and disseminated to Program Coordinator and sub-awardees.
• In close collaboration with the Partnerships and Sub-Awards Coordinator, work to ensure that projects are monitored robustly, following-up on implementation of partner-specific compliance and programmatic monitoring work plans and trackers within the Sub-Award Unit.
• Process sub-awards modifications in a timely manner ensuring that the relevant IRC units (in-country and at the HQ) provide their inputs and approve the modification.
• Organize sub-awards close-out meetings and support the partners in the closing process, ensuring that all requirements are met. Prepare subgrant close-out letters and ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
• Overseeing the Partnership and Sub-Award Assistant to ensure that all sub-awardee program deliverables are received, tracked, filed and in compliance with donor objectives and requirements, coordinating with Sector teams and the Sub-Award and Partnership Assistant, Senior Sub-award and Partnership Finance Manager and Compliance Manager, as needed.
• Assist the Partnerships and Sub-awards Coordinator on preparing management response and plan of actions of Internal and/or External audit and follow up on all subgrant compliance issues and audits and document resolutions.
Job Details
| Date Posted: | 2017-05-24 |
| Job Location: | Amman, Jordan |
| Job Role: | Management |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Executive/Director |
| Degree: | Bachelor's degree |
