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Background
Founded in 1919, the International Federation of Red Cross and Red Crescent Societies (IFRC) is a membership organization comprising 186 member Red Cross and Red Crescent societies governed by a Governing Board and with management support provided by a Secretariat with more than 65 delegations strategically located to support activities around the world.
Purpose:
The Finance Assistant is responsible -under the overall control of the Finance Manager- to provide the required assistance for the overall financial management of the office in Amman and providing support to the Finance Manager to ensure an optimal timely performance.
Duties applicable to all staff:
- Work towards the achievement of the Federation goals and in the region of operation through effective managerial and lateral relations and teamwork.
- Ensure understanding of roles, responsibilities, lateral relationships and accountabilities.
- Perform other work related duties and responsibilities as may be assigned by the supervisor.
Key tasks and responsibilities:
- Provide assistance in all tasks related to financial management of Jordan Country Office.
- Daily data input into Coda financial system in an accurate, efficient & timely manner.
- Checking that financial codes are correct before booking the transactions, and inform line manager of any unavailable codes in the Coda system.
- Organizing and filing of CODA documents, according to the standard filing system.
- Prepare the monthly field returns files to be submitted to the Regional Finance Unit in accordance with the deadlines, ensuring the availability of all supporting documents, and inform line manager of any missing documents.
- Petty cash management where necessary, including ensuring that all transactions are correctly authorized and fully documented. Preparation of the monthly cash count and obtain the required management signature. If appropriate more regular cash counts should be undertaken.
- Monitor the office petty cash balances, and advice on any need to re-feed the petty cash on a timely manner.
- Follow up on the reimbursement of private calls/costs by office staff.
- Preparation of the office payment authorizations for signature, ensure that all supporting documentation is attached.
- Ensure that all payments are validated by the senior finance in charge, and approved by the budget holder.
- Assist in preparing cheques & bank transfers where necessary.
- Provide the working advances to office staff on time without delay.
- Monitor the working Advances given to staff and obtain staff sign off on outstanding balances at month end.
- Follow up and ensure clearance of working advances.
- Calculate, reconcile and advise staff on the outstanding working advance amount.
- Checking working advance reports received from NS’s and prepare comments if any, input into CODA.
- Advise Finance manager on any pending working advance which requires his action to solve the issue.
- Assist with the preparation and coding of staff working advance journals where necessary.
- Any other tasks assigned by the Jordan IFRC Finance Manager.
General:
- Be aware of the Federation’s financial procedures, budgeting system, B.O. reports, monthly accounts closure, bank reconciliation & processes.
- Checking pending invoices received from suppliers, and advise on the required action.
- Provide reports from B.O. to office staff as requested.
Lateral relationship:
- Establish and ensure effective working relationships with the staff, management & related work partners.
- Ensure effective working relationships with technical and service departments in the zone as required.
Accountability:
- Ensure compliance with Federation procedures, regulations and policies in the area of operation.
- Seek management and policy advice and guidance as required.
Values and Competencies:
- The core competencies set the standard for all Secretariat staff. We expect our people to be accountable, placing primary focus on building NS relations, having the technical skills to get results and working effectively in teams sharing knowledge and best practices through good communication skills.
Background
Job Details
| Date Posted: | 2016-08-31 |
| Job Location: | Amman, Jordan |
| Job Role: | Accounting/Banking/Finance |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Mid Career |
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