Jobs in Jordan - career in Jordan - vacancies in Jordan-Warehouse and Logistics Assistant-Jobs in Jordan - career in Jordan - vacancies in Jordan
FUNCTIONS
A. STOCK MANAGEMENT :
DAILY STOCK MANAGEMENT - IN AND OUT
- To be familiar with all ACTED procedures related to stock and warehouse management
- To be in charge of Mafraq storage.
- Make sure that all transfers between warehouses (including Za’tari/Azraq and occasionally other locations) are done in line with ACTED’s procedures and coordinate between different stock locations.
- Check quantity and quality of goods delivered by contractors with waybills and make sure they match the list of contracted items prepared by the Logistic department.
- Organize the stock based on technical requirements or storage norms as per ACTED logistics manual and international standards.
- Make sure that tools and materials for daily ACTED Mafraq operations in Mafraq Warehouse are available in a time effective manner and they are properly documented (Stock Requests filled and signed by Programs/ Projects Managers, STOCK OUT and STOCK IN filled in).
- Make sure that the stock request number is indicated in the stock cards, in order to have the cross reference process active.
- Keep stock to be disposed in a specific designated area of the warehouse and update the list of stock to be disposed each time an item has been added. Dispose damaged and used items in line with ACTED procedures (once a month). Submit (Out of inventory form) on the broken and damaged items, with the supporting documents to show that the assets is not repairable. And send it to the senior
logistics officer.
FILLING AND RECORDING
- Ensure that the filing is done according to ACTED procedures (waybills, stock out etc.) Use labels or bin cards in the shelves (and tags for all items in the stock for better identification of materials). Names and numbers of items have to match those in stock cards.
- Properly maintain stock management database including stock management software as well as keeping well organized and updated paper copies of stock files on daily basis.
- Keep records of all monthly stock reports and other important documents in the main Mafraq office (not only softcopies).
- Regularly backup stock database and other documents in softcopies.
REPORTING
- Report all the discrepancies between reported procured goods and the physical quantities of received goods.
- Record all extra items received to the stock, like additional quantities received from suppliers, by filling STOCK IN form and updating Monthly Stock Report.
- Prepare monthly stock report (closing date is the last day of each month) and submit to Mafraq Logistic department by 3rd day of the following month for review. Prepare and submit to Mafraq Logistics department monthly report on damaged, broken and stolen items.
- Coordinate the monthly physical stock inventory and in coordination with Mafraq PMs, the logistics officer and the DAC prepare the operation of stock reconciliation.
B. ASSET MANAGEMENT
H/She shall be assisting the Logistics department in the asset management:
- To receive, tag and register all new assets across the mission
- Assist in the maintenance of assets in good working order and to follow-up on the repair/ replacement of assets
ASSET FOLLOW UP
- Assist in the periodic inventory controls and spot checks to ensure assets are correctly managed & registered
- Perform spot checks on individual users assets to cross check state of assets and verify the lists and report the result to the logistics officer
OTHER PROPERTY FOLLOW UP
- Assist in the periodic inventory controls and spot checks across the bases to ensure the registration of the other property
- Assist in the quarterly checks to be conducted for all common properties
C. DELIVERY FOLLOW UP
Assist the logistics officer in following up on the delivery follow up (waybills, reception vouchers and packing list).
- To send the signed waybill, reception vouchers and packing list after delivery IMMEDIATELY to the logistics department.
- To attach and file each delivery forms (waybill, reception voucher and packing list) with each relevant purchase documents in designated folder.
- To ensure the received quantity in the waybill(s) corresponds with the purchase documents and Order Form (OF)
D. FILLING
LOGISTIC FOLDERS:
H/She shall assist the Logistics department in filling the appropriate procurement documents, notably all documentation related to delivery; notably assisting in the following:
- Creation and update regularly the procurement folders for each ongoing programs based on purchase scenarios (e.g. 1 folder for all Scenario A and B and one folder for all Scenario C)
- To update the procurement folders regularly and ensure that all procurement documents are collected with high attention on transparency and ACTED FLAT guidelines.
Job Details
| Date Posted: | 2016-10-12 |
| Job Location: | Mafraq, Jordan |
| Job Role: | Logistics |
| Company Industry: | Other |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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