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Standard function description:
Under the supervision of the Purchaser, the junior purchaser supports the commercial and administrative follow-up of the orders.
JOB DESCRIPTION
A) PURCHASING:
1) Procurement:
- Handles current purchases for ICRC medium/large operation and/or for sectors of importance.
Submits various offers to logistics department and administration and ensures correct purchasing procedures
- Carries out statistics for the unit
- Takes part in the selection of suppliers
- Guarantees that Suppliers Files are regularly updated.
- Secure that any new selected supplier fulfils ICRC requirements (supplier assessment, trade registration…).
- Handles the registering of new suppliers in ERP (coordinating it with Finance department).
- After tendering and supplier selection, supports the Purchaser in generating Purchase Orders or Frame Agreement in ERP.
- Inform suppliers of tendering results after selection.
Follows up purchase orders deliveries and update any change related to the order in our internal ERP.
- Secure that reception of the goods is properly done and registered in the ERP.
Understands and fully adheres to the ICRC purchasing procedures and financial rules and uses these to ensure transparent and accountable purchasing activities.
Handles petty cash purchases upon requests.
2) Communication :
- Communicates with SCA in case of delivery delays and other problems and proposes suggestions for solutions.
B) OFFICE ACTIVITIES:
Administration:
- In charge of handing over completed purchase files before submitting it to management for review by auditing team.
- Ensures that all invoices are processed and signed by the Logistician in charge.
Ensures PO files are completed according to ICRC standard procedure
- Ensure that weekly purchase forecast are accurate by updating delivery date and follow up goods reception in the ERP
C) MISCELLANEOUS:
- Reports on occurred problems without delay to the Head of Purchase or the Reg LogCo Assists other logistics staff when required.
- Able to take over Purchaser daily duties during his absence, for a short period of time.
- Provides support required by the Purchaser in charge of the product category.
General Duties:
- Be aware of the delegations objectives and activities
- Understand the three components of the Red Cross/Red Crescent Movement
- Apply the security rules at all times
- Respect and observe the staff regulations of the ICRC in Jordan.
- The employee may be asked to perform other duties not covered in this job description as well as to provide support to other departments when and if necessary.
Job Details
| Date Posted: | 2017-01-08 |
| Job Location: | Amman, Jordan |
| Job Role: | Purchasing and Procurement |
| Company Industry: | Community/Social Services/and Nonprofit |
| Monthly Salary: | US $1,500 |
Preferred Candidate
| Career Level: | Entry Level |
| Nationality: | Jordan |
| Degree: | Bachelor's degree |
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