Jobs in Jordan - career in Jordan - vacancies in Jordan-Compliance Assistant - ACTED-Jobs in Jordan - career in Jordan - vacancies in Jordan
Assignment
The compliance assistant is responsible for the implementation of ACTED’’s compliance process and follow up of the system and procedures; the compliance assistant will follow with direct collaboration of FLAT (Finance, Logistic , HR & Admin and Transparency) to set up a proper and regular follow up of ACTED FLAT & compliance system and FLAT folders.
Internal Audit Responsibilities
- Conduct audit mission. According to agreed and planned schedule and written terms of reference:
o FLAT process audit: Audit for FLAT department conducted in capital level and help/support the FLAT team for the bases.
o Review and support (If needed) the program Audit done by the FLAT team in the bases and FU with high risk issues.
o Fraud and investigation for Jordan, with the FLAT team support.
o Follow up with AMEU findings and conduct the proper needed action.
- Prepare for External Audit and provide support for external Auditor:
o Prepare for Donor’s external audit, by collecting and checking all the required FLAT/Program documents.
o Prepare for the Annual Audit Report for ACTED.
- Follow up and update about legal information such as Social Security and Tax Department.
- Promote transparency and accountability.
FLAT Responsibilities
· Make sure ACTED standard FLAT system is implemented in relevant departments in all bases:
o Using a check list relevant to each activity for each department on a monthly basis.
o Review/check and consolidate the check list done by bases FLATO.
o Prepare recommendations in the case of irregularities or weaknesses
o Ensure that the recommendations are followed.
· Provide Training upon request or when identifying a gap in implementing / knowing ACTED procedures. (For Both FLAT and Program)
- Highlight, recommended and follow up mitigation of risks for ACTED activities.
- Ensure the compliance of ACTED procedures.
- Improve ACTED’s current procedures.
- Gather the documents needed for projects FLAT folders: link with Base Logistics for the delivery of documents, with Base Programming for the distribution of documents, and with Base Finance for the settlement of contracts;
- Ensure with on time follow up that FLAT folders are arranged with all required contains, base wise/project wise;
- Set up a Proper/regular communication with FLAT team in Capital and bases;
- Conduct a weekly FLAT meeting to share/receive FLAT pending issues with DCD and FLAT team.
- Conduct a monthly meeting with FLAT team to discuss the issue they faced during the month.
- Check and update the on monthly basis the report “FLA-02 FLAT Compliance Checklist’’ for the relevance and compliance of documents in Project FLAT folders;
- Gather the documents needed for projects FLAT folders: link with Base Logistics for the delivery of documents, with Base Programming for the distribution of documents, and with Base Finance for the settlement of contracts;
- Assist Country FLAT Compliance Officer in communication with FLAT Team in Capital and all Bases in order to follow up the documents required in each project FLAT file;
- Check the consistency between national project’s implementation and administrative documentation;
- Conduct the monthly physical count of all the assets and ensure that all the assets are properly coded with ACTED inventory numbers and share the finding with the Manager Audit at country office
- Conduct the monthly physical count of all the inventory items and ensure that all the inventory are properly coded with ACTED inventory numbers and share the finding with the Manager Audit at country office
- Conduct the physical count at warehouse on monthly basis and ensure that the all the procedures for managing the inventory are being followed and suggest the country office for improvement in the control
- Ensure that file for each category to assets is being maintained as required by the SOPs
- Surprise cash count at least once in a month and submit the result to the area coordinator and manager audit at country office
- Conduct the quarterly market price survey of material services identified in the market (Frequently procured items)
- Monthly basis checks the log book of every vehicle and report the discrepancy (If any) to area coordinator and Country Audit Manager
- Randomly visit the CFW site and report the discrepancy (if any) to country Audit Manager and Area coordinator.
- Randomly check the personal file of employees to ensure its completeness.
Training sessions / lessons learn / best practices
· Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and Eternal audits) among international and national staff;
· Participate in positive working environment and good team dynamics among Audit staff in the country;
· Ensure that the Audit teams in the country retain all that is distinctive about ACTED including the organizations values and beliefs, global identity, coherence and consistency, and independence and impartiality.
Closing date to submit application is on 9th of May 2022.
Job Details
| Posted Date: | 2022-04-24 |
| Job Location: | Amman, Jordan |
| Company Industry: | Non-profit Organization |
| Monthly Salary: | US $1,500 |
Preferred Candidate
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Jobs in Jordan - career in Jordan - vacancies in Jordan-Compliance Assistant - ACTED-Jobs in Jordan - career in Jordan