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Job Purpose
The Project Development Officer (PDO) contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors. The PDO facilitates internal communication and coordination with relevant departments, and contributes to ACTED external communication strategy.
Objectives
- Ensure good donor relations through proper, qualitative and timely grant management and projects reporting;
- Facilitate internal coordination and communication
- Contribute to the funding of ACTED’s programming strategy;
Duties and Responsibilities
- Grant Management
1.1. Contract follow-up
a) Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;
b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules
1.2. Reporting
a) Participate in and take minutes of kick-off and close out meetings for each project
b) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
c) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
d) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
e) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
f) Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;
- Management and Internal Coordination
2. 1 Internal Coordination and Communication
a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
b) Regularly update the Project Development Department tracking tools and databases.
c) Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.
2.2. Filing
a) File properly contractual project documents both in hard and soft copies;
b) Update regularly the Project Development Department server with appropriate and relevant external and internal resources.
3. Fundraising
- On ad hoc basis and upon request from the PDM or the Deputy PDM contribute to the drafting of project proposal, including through the drafting of needs assessment, context analysis, and activity descriptions, etc
- Contracting
- Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
- Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.
Key Performance Indicators
Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets
- % of proposal submitted in a timely manner;
- % of reports submitted in a timely manner;
- Regular and timely holding of internal coordination meetings and submission of minutes/reports to HQ (Kick Off, Project Review, and Close Out meetings);
- Completeness of relevant folders on the Project Development Server
Job Details
| Posted Date: | 2022-04-25 |
| Job Location: | Amman, Jordan |
| Company Industry: | Non-profit Organization; Project & Construction Planning |
| Monthly Salary: | US $2,000 |
Preferred Candidate
| Career Level: | Mid Career |
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